Com base num forte legado de cerca de 150 anos, estamos a liderar o caminho para reimaginar e melhorar a vida todos os dias. Hoje e para as próximas gerações. Através das nossas marcas e tecnologias inovadoras e sustentáveis, e das nossas equipas em todo o mundo. A Henkel ocupa posições de liderança em negócios industriais e de consumo: o nosso portfólio inclui reconhecidos produtos de cuidado capilar, detergentes e amaciadores para roupa, bem como adesivos, selantes e revestimentos funcionais.
Executive Assistant
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About this Position
We are looking for a proactive Executive Assistant & General Affairs professional to support senior leadership while managing office administration, facilities, vendor coordination, and employee services to ensure smooth business operations.
What you´ll do
- Manage executive calendars, meetings, travel arrangements, and follow up on action items.
- Screen and prioritize communications; prepare correspondence, presentations, reports, meeting minutes, and internal announcements.
- Act as a liaison between executives and internal/external stakeholders while maintaining confidentiality.
- Organize leadership meetings, town halls, management reviews, and support follow-up actions.
- Manage filing systems, executive records, document approvals, expense claims, and budget tracking.
- Oversee daily office operations, facilities, supplies, workplace services, and maintenance activities.
- Manage relationships with landlords, building management, vendors, and service providers; handle contracts, quotations, purchase requests, invoices, and renewals.
- Support onboarding, employee welfare programs, visitor management, company vehicles, and parking arrangements.
- Organize company events, training sessions, employee engagement activities, conferences, and CSR initiatives.
- Ensure compliance with health, safety, security, and workplace requirements.
What makes you a good fit
- Bachelor’s degree in Business Administration, Management, Secretarial Studies, Communications, Human Resources, or a related field.
- Minimum 3–5 years of experience in Executive Assistant, Office Administration, or General Affairs roles, with experience supporting senior executives preferred.
- Experience in multinational companies and working with diverse stakeholders is an advantage.
- Strong proficiency in Microsoft Office, calendar and travel management, vendor and contract administration, budget monitoring, and reporting.
- Excellent organizational, communication, multitasking, problem-solving, and interpersonal skills, with a high level of professionalism, attention to detail, and confidentiality.
Some perks of joining Henkel
- Flexible work scheme with flexible hours, hybrid work model, and work from anywhere policy for up to 30 days per year
- Diverse national and international growth opportunities
- Global wellbeing standards with health and preventive care programs
- Gender-neutral parental leave for a minimum of 8 weeks
- Employee Share Plan with voluntary investment and Henkel matching shares
- Outpatient medical coverage for employees and eligible dependents
- Life, Hospital, Personal Accident Insurance Coverage
- DPLK (Financial Institution Pension Fund)
- Annual Physical Examination
At Henkel, we come from a broad range of backgrounds, perspectives, and life experiences. We believe the uniqueness of all our employees is the power in us. Become part of the team and bring your uniqueness to us! We welcome all applications across different genders, origins, cultures, religions, sexual orientations, disabilities, and generations.
JOB ID: 26098944
Job Locations: Indonesia, Jawa, South Tangerang
Contact information for application-related questions: talent.seaanz@henkel.com
Please do not use this email address for sending your application or CV. To apply, please click on the "Apply for this role" button below. Applications sent via e-mail will not be accepted.
Application Deadline: As long as the vacancy is listed on our Career Site, we are happy to receive your application
Job-Center: If you have an application already, you can create or log in to your account here to check the status of your application. In case of new account creation, please use your email address that you applied with.
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FAQ
Estou interessado em várias ofertas de emprego. Posso candidatar-me a várias vagas em simultâneo?
Sim, só tens de preencher o teu perfil no nosso sistema online. A partir do momento em que tens o perfil compelto, poderás candidatar-te a vários cargos.
A oferta de emprego está escrita em inglês – devo escrever a minha candidature em inglês também?
Sim, por favor. A Henkel é uma empresa internacional e tu trabalharás com colegas de diferentes partes do mundo e por isso, o inglês é a nossa língua oficial. A regra é: por favor escreve a tua aplicação na mesma língua do formulário.
Vou receber um feedback durante o processo de candidatura?
Cada posição que temos em aberto na Henkel é único, e encontrar o candidato certo é importante tanto para o candidato contratado, bem como para a Henkel. Nós queremos ter certeza de que tanto o candidato como a empresa se encaixam mutuamente. Iremos dar feedback aos candidatos ao longo de todo o processo.
Quem devo contactar de tuver alguma dúvida sobre a minha candidatura?
A nossa equipa de recrutamento irá ajudar-te com qualquer coisa relacionada com a tua candidatura. Podes falar com a equipa aqui.